How to tell if comments are optional in your group space

There are two ways to tell if comments are required when viewing documents in the KB Admin Tools.

• First, the Edit button will always appear the row of document action buttons, regardless of the document status.

  

  Clicking this button on an active document will create a new In Progress (draft) version of the document, with the current Active version remaining published.

• Additionally, the Review Options / Comment section will show (optional) instead of (required).

  

How to submit optional comments

While comments may not be required in your group space, it is still a good practice to leave comments when you are making changes to a document. To do so:

1. Scroll to the bottom of the document view screen to find the Review Options / Comment form.

   • If you simply need to enter a comment without editing, select the first option to Leave document ##### as is and add comments only.

     • Note: If the document in question already has a draft version started, this will be the only option available.

   • If you are entering a comment prior to editing an Active document, the default selection of Leave document ##### up and set to 'In Progress' will have the same effect as if you had clicked the "Edit" button.

2. Enter your comments in the text field and click Submit.