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GBShare Interface

This document covers how to use GBShare and navigate it's interface.

Layout

gbshare_home.jpg

5.) Main Menu

The main menu provides account options and other key navigation links. Within the main menu are links to: HomeSetup, Help, andLogout.

  • Home
    Clicking the Home link will return you to your Home folder. For example, the Home location for Bryce Carlson root\employees\carlsonbw.

  • Setup
    Clicking the Setup link will bring you to your account management functions, such as:
    • My Settings
    • My Contacts
  • Help
    Clicking the Help link will display all available help topics.

  • Logout
    Clicking the Logout link will log your account out of the current GBShare session.

The most commonly used toolbar buttons are automatically listed in the Document Manager. In order to modify the current toolbar buttons shown, click on the Setup link, click on the My Settings tab, and then click on the Toolbar Buttons link. You may choose to display up to twelve toolbar buttons.

4.) Main Tabs (Secondary Menu)

The main tabs provide additional options which are relevant to the current main menu item you are viewing.

3.) The Navigation Toolbar

The navigation toolbar displays your current working folder as well as the folders above it. For example, if you are in the/employees/carlsonbw/Apple Documentation/ folder, your navigation toolbar will show the following:
›  employees › carlsonbw › Apple Documentation 

Clicking on the black arrow to the left of the folder name will display all sub-folders for that particular folder. If, for example, you were to click on the arrow to the right of Apple Documentation, you would see a drop-down menu which contains a link to Mac OS X 10.6.8 and any other sub-folders beneath the Apple Documentation folder.

gbshare_navbar.jpg

Clicking on the folder name itself will navigate you instantly to that folder. If, for example, you were to click on the folder name carlsonbw, you would be brought to that folder (assuming you have the appropriate access.)

Search

Searches allow you to search for files within your GBShare account. You may search for files you own as well as files that are not owned by you but for which you have access permission. There are three types of searches: Quick Search, Search and Advanced Search. Quick searches are based on the file name and file contents only; Search includes expanded options; and Advanced Searches can be conducted based on multiple file criteria. You may both save and edit search criteria so you can easily execute the same search in the future.

2.) Toolbar Buttons

The most commonly used toolbar buttons are automatically listed in the Document Manager. In order to modify the current toolbar buttons, click on the Setup link, click on the My Settings tab, and then click on the Toolbar Buttons link. You may select up to twelve toolbar buttons to display.

gbshare_toolbaricons.jpg

1.) Document Manager Grid and Footer

The Document Manager Grid shows the contents of the current folder with information pertaining to each item.  You may modify the columns displayed in the Document Manager Grid. By default, GBShare displays the Name, Share status, Lock status, Date of last modification, and Size of each item. However, by clicking on the View button, and then clicking on the Add/Remove Columns tab, you may display alternate information for each file and folder. 

You may also resize and rearrange columns. You can move a column by clicking the column header and dragging the column into a new position. you can resize a column by mousing over the columns border and dragging left or right.

Sorting Your Files and Folders

The order of your file and folders may be sorted according to name, owner, creation date, created by user, size, last modification date, last modification user, content type, etc. In other words, any available column attribute may be used for sorting.

By clicking on the title of each of these columns, files and folders will automatically sort in ascending order, grouping folders separately from files.

To sort in descending order, click the column title again. The "up" arrow indicates that the contents are sorted in ascending order while the "down" arrow indicates descending order.

The Right-Click Menu

Each file and folder has a Right-Click menu featuring the following actions:

Folder Right Click Actions:

gbshare_rightclick_file.jpg

Folder Right Click Actions:
gbshare_rightclick_folder.jpg
Size Information

The footer of the Document Manager Grid features the total number of items in the folder listing and the current folder's quota and size information.

  • Item count - The total number of files and folders within the current folder.
  • Total Size - The sum of the size of all files and the size of all sub-folders, including each sub-folder's contents.
  • Quota - The maximum amount of information that can be saved in the current folder. Faculty and staff will have 1GB of storage available to them and students are allocated 300 MG.
  • Available - The difference between the total size and the quota, i.e. how much space remains available for you to use for saving files and folders within the current folder.
  • None - The current folder does not have a Quota set and is instead inheriting the parent folder's Quota setting.




Keywords: how, to, use, GBShare, interface, gbshare, version, seven, 7   Doc ID: 25750
Owner: Bryce C.Group: UW Green Bay
Created: 2012-08-21 14:32 CDTUpdated: 2012-08-22 07:41 CDT
Sites: UW Green Bay