Outlook - Sharing Your Calendar

This document outlines how to share your Outlook calendar with other people.

Related KBs:
Outlook - Prevent .ost File Errors 
Outlook - Adding Room Calendars 
Outlook - Checking Storage Space 
Outlook - Configuring Out of Office Replies 
Outlook - Creating Space 
Outlook - Forward an Email as an Attachment 
Outlook - Attachment and Recipient Limits 


Before You Begin

You can share your Exchange calendar in Outlook. When you share your calendar with someone, that person can open your calendar and view it. You can also give permission to create and edit events.

The instructions below explain how to share your Exchange calendar and grant basic permissions to view calendar events. When you share your calendar, you can decide what level of calendar details you want to allow others to see. The people with whom you share your calendar will not have permissions to create or edit events on your calendar.

Sharing Your Calendar

To share your calendar in Outlook, do the following:

Calendar permissions
Calendar - Add Person

What permissions people have to your calendar

You can choose from several different permission levels when sharing your calendar.

  • Can view when I'm busy. Those sharing your calendar with this permission level can only see which times you're available, like this:

    What your calendar looks like to the person you shared it with.

  • Can view titles and locations. Those sharing your calendar with this permission level will see availability and the subject and meeting location, like this:

    What your calendar looks like to a user when you share it with limited details.

  • Can view all details. Those sharing your calendar with this permission level will see all details of your appointments, just like what you see.