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Email in D2L
This document describes how to send an email from a course in D2L. It also discusses best practices for using D2L to send an email.
The D2L email tool allows you to send email, but there is no interface to receive email. The tool is linked to your Outlook account insofar as it automatically indicates that messages were sent by your campus address to recipients.
Go to the desired D2L course and click on the Email tool link in the
course Nav Bar. The email application opens as shown in the image
By default you are taken to the "Compose New Message" screen. From here
can access your Address Book and D2L email Settings.
Compose and Send Email
If you know the email address of your recipient, type it in the To field. Enter a subject, type your message in the large text box, optionally add attachments by browsing for the file and clicking the add button, and click Send when ready. You may want to Cc yourself to confirm the message was sent, or adjust a setting to do that for you (see section on Settings below).
Add Recipients from the Course Address Book
- Click on Address Book
- Check to box next to the recipient(s)
- Select all students by checking the box to the left of the To link
- Click the To link (or Cc or Bcc, optionally)
- Click Add Recipients button at lower right
Configure Your Email Settings
Access Settings by clicking the Settings icon in the upper right of the Email tool window.
These settings are applied to your profile and will become defaults whenever you use the email tool. Options include:
- Send a copy of each outgoing message to your campus Outlook address
- Enter an email signature that will be added to sent messages
- Show internal email addresses in the address book (leave this checked)
- Show external email addresses in the address book (leave this checked since campus Outlook addresses are considered 'external' by D2L)
All D2L email is sent to the individual's campus Outlook email account. To read email from a D2L course open Outlook as you normally do. For those students not familiar with Outlook, and for those people off campus who need to access their email via the web, there is some excellent documentation online that details this process.
Final Notes, Best Practices for Using Email in Courses at UW-Green Bay:
- Students unfamiliar with Outlook or Web-based Outlook should familiarize themselves with it before they need to use it.
- Instructors might suggest (or require) that all course-related email include specific text in the subject line that makes it easy to identify in Outlook, e.g., the subject line starts with "Econ 203".
- Outlook rules make it easy to organize incoming messages if everyone follows the "specific text in subject line" bullet above.
- Files can be attached to email messages. Be aware of file sizes and required download times.
- Remove email attachments from incoming messages and store locally. Everyone has a size limit to their Outlook account and large attachments can fill it up quickly.
- Course Distribution Lists available to instructors in Outlook accomplishes the same thing as emailing the entire course.