UWGB Document Storage Best Practices
This document outlines the best way to store documents using the campus-provided resources.
With UW Green Bay's Rollout of Office 365 and SharePoint we now have more choices than ever for places to store data. These guidelines will help you find what the option best fits your use case.
This chart outlines where file types can be saved.
| Type of data | OneDrive | SharePoint | Department Share | M: Drive | FSTOREA |
| Office Documents (.docx, .pptx, .xlsx, .pdf) | • | • | • | • | • |
| Databases | • | • | |||
| Images | • | • | • | • | • |
| Videos | • | • | • | • | • |
| Applications and Web Code | • | • |
This chart outlines the average amount of storage each medium has (Note: Some M drive or Department Shares will have more than estimate):
| Storage Medium | Average Storage Quota | Speed | Method of Access |
| OneDrive | 1 TB | Dependent upon internet connection | Web Portal (Availability dependent upon Microsoft's website availability) |
| SharePoint | ~50 GB | Dependent upon internet connection | Web Portal (Availability dependent upon Microsoft's website availability) |
| Department Share | ~1 GB | Instant on campus (Ethernet) or dependent upon internet connection (VPN) | Campus Workstation |
| M: Drive | ~4 GB (Staff) ~1 GB (Student) | Instant on campus (Ethernet) or dependent upon internet connection (VPN) | Campus Workstation |
| FSTOREA | Department funded | Instant on campus (Ethernet) or dependent upon internet connection (VPN) | Campus Workstation |
This chart outlines each services respective collaboration feature sets:
| Storage Medium | User Availability | Real Time Collaboration (Edit along side others) | Duration of suggested use | Document Recovery Window |
| OneDrive | Campus account holders and general public with a Microsoft account | Yes | Short term (6 months or less) and long term (6 months or more) | Controlled by Microsoft (limited to recently trashed items in session) |
| SharePoint | Campus account holders only | Yes | Long term (6 months or more) | Controlled by Microsoft (limited to recently trashed items in session) |
| Department Share | Campus account holders only | No | Long term (6 months or more) | On demand: 2 weeks Full: 1 year via CIT |
| M: Drive | Campus account holders only (restricted to M: drive owner only) | No | Long term (6 months or more) | On demand: 2 weeks Full: 1 year via CIT |
| FSTOREA | Campus account holders only | No | Long term (6 months or more) | 6 months via CIT |