Using Blackboard Collaborate Ultra (Instructor)

This document will cover best practices for using blackboard ultra, and how to start a session.

Blackboard Ultra Student Presenters

How to get to Blackboard Collaborate Ultra:

Instructors can access Blackboard Collaborate Ultra either:
Instructors can use the Course Room that is always available within Canvas and open to you and to your students in the course. It is ideal for when you have to pop into a room to meet virtually with students. You can record sessions within the Course Room and those recordings may be stored in the Recordings section of Blackboard Collaborate Ultra.

Instructors can also create new sessions that can be restricted by date/time so that you can signal to students which session to join; or if you want students to work in small groups, you can create separate rooms for those small groups with the student's names/group number as a session title.

Steps to join a meeting as a presenter:

  • Click on Collaborate Ultra in the Canvas course navigation
  • Click on the name of the session you wish to attend
  • If you are presenting, click the microphone icon to share audio:
    • mic
    • Then, allow flash to access your microphone (click the button next to Allow), and then check the box next to "remember"
    • flash
    • To allow access to your webcam, select the video camera icon:
    • camera
    • Then, a preview of your webcam will appear. Approve the "sharing" of your video content--click "Share Video":
    • preview
    • You'll also be able to upload your presentation so that your attendees can follow along with you. Click on the Collaborate Panel (purple tab on the bottom right of the screen. Looks like this:
    • tab
    • This gives you more options, like these:
    • tools
    • The third icon (rectangle with arrow pointing to the right) gives you even more options to share content, like a whiteboard, or a presentation that you would like to upload, via the Share Files option.
    • share files
    • Once you click "Share Files," browse, or drag your PowerPoint into the upload area:
    • upload
    • Click "Share Now"


Set a student as a presenter if you need students to send links to outside participants:

  • Join the session using the steps above.
  • View the participants list
  • Next to the student's name (the one you want to make the presenter) choose the options button:
  • options
  • From this menu, you can make a student/participant a presenter so that they have access to the "Share Content" options:
presenter

Be prepared to send your students an email with the guest link, so they can send an email to their attendees. 

    • To get a guest link, click Collaborate Ultra in the Canvas Course navigation bar >> Choose the appropriate session (The one with your name/group number as the title) >> Then click the Session Options button:
    • options  Click >> Edit Settings
    • Copy the guest link, and keep the box ticked for "Guest Access":
    • guest link

Directions for Attendees:

    • Click the link in the email to join the guest session
      • Enter a name
      • Click the purple tab on the bottom, right-hand side of the screen, it opens the chat window:
      • tab
      • The default, is to chat with everyone. Place cursor where it says "Say Something," type your question, and hit Return/Enter on the keyboard.
      • say something
  • Recommended: Do not encourage guests to use Audio/Video as it will take time away from the presentation for troubleshooting.
  • If guests are using hospital WIFI, we will not be able to troubleshoot with those IT departments in a timely fashion, so using the chat function for questions will be the compromise.
Blackboard Ultra Student Presenters
Blackboard Ultra Student Presenters

How to get to Blackboard Collaborate Ultra:

Instructors can access Blackboard Collaborate Ultra either:
Instructors can use the Course Room that is always available within Canvas and open to you and to your students in the course. It is ideal for when you have to pop into a room to meet virtually with students. You can record sessions within the Course Room and those recordings may be stored in the Recordings section of Blackboard Collaborate Ultra.

Instructors can also create new sessions that can be restricted by date/time so that you can signal to students which session to join; or if you want students to work in small groups, you can create separate rooms for those small groups with the student's names/group number as a session title.

Steps to join a meeting as a presenter:

  • Click on Collaborate Ultra in the Canvas course navigation
  • Click on the name of the session you wish to attend
  • If you are presenting, click the microphone icon to share audio:
    • mic
    • Then, allow flash to access your microphone (click the button next to Allow), and then check the box next to "remember"
    • flash
    • To allow access to your webcam, select the video camera icon:
    • camera
    • Then, a preview of your webcam will appear. Approve the "sharing" of your video content--click "Share Video":
    • preview
    • You'll also be able to upload your presentation so that your attendees can follow along with you. Click on the Collaborate Panel (purple tab on the bottom right of the screen. Looks like this:
    • tab
    • This gives you more options, like these:
    • tools
    • The third icon (rectangle with arrow pointing to the right) gives you even more options to share content, like a whiteboard, or a presentation that you would like to upload, via the Share Files option.
    • share files
    • Once you click "Share Files," browse, or drag your PowerPoint into the upload area:
    • upload
    • Click "Share Now"


Set a student as a presenter if you need students to send links to outside participants:

  • Join the session using the steps above.
  • View the participants list
  • Next to the student's name (the one you want to make the presenter) choose the options button:
  • options
  • From this menu, you can make a student/participant a presenter so that they have access to the "Share Content" options:
presenter

Be prepared to send your students an email with the guest link, so they can send an email to their attendees. 

    • To get a guest link, click Collaborate Ultra in the Canvas Course navigation bar >> Choose the appropriate session (The one with your name/group number as the title) >> Then click the Session Options button:
    • options  Click >> Edit Settings
    • Copy the guest link, and keep the box ticked for "Guest Access":
    • guest link

Directions for Attendees:

    • Click the link in the email to join the guest session
      • Enter a name
      • Click the purple tab on the bottom, right-hand side of the screen, it opens the chat window:
      • tab
      • The default, is to chat with everyone. Place cursor where it says "Say Something," type your question, and hit Return/Enter on the keyboard.
      • say something
  • Recommended: Do not encourage guests to use Audio/Video as it will take time away from the presentation for troubleshooting.
  • If guests are using hospital WIFI, we will not be able to troubleshoot with those IT departments in a timely fashion, so using the chat function for questions will be the compromise.
Blackboard Ultra Student Presenters