Syncing OneDrive

This article outlines how to sync your folders to OneDrive; it also includes other helpful tips, such as how to create and share documents.

Related KBs:
OneDrive - UWGB User Guide
UWGB Document Storage Best Practices


You must be connected to the internet to go through the following setup.

Sync OneDrive
Other Tips for OneDrive:

Sync OneDrive

1. Navigate to Windows Explorer.  Select the OneDrive icon.
 

2. Enter your UWGB email address and select Sign In.


3. Select Next to select the default C:\Users… location.


4. Decide which folders to sync with your Online OneDrive Cloud storage. Note: You are given a terabyte of space on OneDrive in the cloud -- your PC’s hard drive is not that large! Place checkboxes where necessary or just click the one box to “Sync all”. Select Next. (Go through the next couple of screens that appear; they are just informational.) 



5. That’s it! Your OneDrive in the cloud will begin to sync the files to your local hard drive.


6. When you open your sync location, you will see green checkboxes when a sync location is finished syncing. If it has a blue-circular arrow, it’s still working.


7. Caution: do not setup “sharing” OneDrive documents using any method using your sync location. Instead, setup any sharing by using the OneDrive web interface.
Link to web interface: https://login.microsoftonline.com
 

Other Tips for Using OneDrive:

1. Creating new documents and saving to your OneDrive location:
 

2. Checking how much of your 1 terabyte storage amount you’re currently using:
   


3. How to Share OneDrive Folders and Files using the web interface:



 
Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.
People in UWGB gives everyone with a UWGB Office 365 account access to the link, whether they receive it directly from you or forwarded from someone else.
Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.

 
4. Get a link to a file or folder that you can copy:
 




NOTE:  Do not populate your cloud storage with High Risk Data: 
There is a definition of high risk data and examples in the UW System 1031.A procedure
https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/information-security-data-classification/information-security-data-classification/ 
If you have questions about whether your data is high risk or not, please contact our IT Security Officer, Travis Albrecht at albrecht@uwgb.edu or 920 465-2974.