SharePoint - Adding a Shared Calendar into Your Outlook

This document details how to add a SharePoint calendar to Outlook.


***NOTE: In this example we use the Information Technology Division Shared Calendar. ***


1. Navigate to the SharePoint Site and sign in with you UW-Green Bay credentials. 

2. Once at the homepage, use the search bar at the top of the page and search for your division/department's site. Once the site is listed, Select it.

Screenshot of SharePoint Homepage with Highlighted Search Bar

Screenshot of SharePoint Search Bar and Function


3. Select your division/department's shared calendar in the upper left hand corner of the screen. 

Screenshot of GBIT SharePoint Home with Highlighted ITD Staff Calendar



4. Select the "Calendar" tab on the top of the screen.

Screenshot of SharePoint Shared Calendar with Highlighted Calendar Tab



5. Select "Connect to Outlook."

Screenshot of SharePoint Calendar Tab Highlighting Outlook Integration



6. If you have the Outlook app, Select "Open Outlook" in the following popup. If you don't receive this popup, the Outlook app will already open or you don't have the Outlook app installed and will instead bring you to Outlook on the web.

Screenshot of SharePoint Popup for Outlook Application



7. In Outlook, Select "Yes" to add the SharePoint Calendar to your Outlook app. Use the "Advanced" section to change any settings or preferences.

Screenshot of Outlook Popup for Shared Calendar