Topics Map > IT Help Desk Services > Applications
Topics Map > IT Help Desk Services > Accounts > Email

Outlook - Sharing Your Calendar

This document outlines how to share your Outlook calendar with other people.

Related KBs:
Outlook - Prevent .ost File Errors 
Outlook - Adding Room Calendars 
Outlook - Checking Storage Space 
Outlook - Configuring Out of Office Replies 
Outlook - Creating Space 
Outlook - Forward an Email as an Attachment 
Outlook - Attachment and Recipient Limits 

Before You Begin

You can share your Exchange calendar in Outlook. When you share your calendar with someone, that person can open your calendar and view it. You can also give permission to create and edit events.

The instructions below explain how to share your Exchange calendar and grant basic permissions to view calendar events. When you share your calendar, you can decide what level of calendar details you want to allow others to see. The people with whom you share your calendar will not have permissions to create or edit events on your calendar.

Sharing Your Calendar

To share your calendar in Outlook, do the following:

  • Open Outlook.
  • Select Calendar to display calendars.
  • Select Calendar Permission on the ribbon bar. 
Calendar permissions
  • Select the Add... button, and enter the last name of the person with whom you'd like to share your calendar.
Calendar - Add Person
    • Select the person's name from the list and click the Add -> button, then click "OK."
    • Repeat this step to add additional people.
  • Select OK.

What permissions people have to your calendar

You can choose from several different permission levels when sharing your calendar.

  • Can view when I'm busy. Those sharing your calendar with this permission level can only see which times you're available, like this:

    What your calendar looks like to the person you shared it with.

  • Can view titles and locations. Those sharing your calendar with this permission level will see availability and the subject and meeting location, like this:

    What your calendar looks like to a user when you share it with limited details.

  • Can view all details. Those sharing your calendar with this permission level will see all details of your appointments, just like what you see.

Keywords:outlook calendar sharing, exchange permissions permission   Doc ID:26363
Owner:Kristin S.Group:UW Green Bay
Created:2012-09-06 09:46 CSTUpdated:2020-07-20 13:25 CST
Sites:UW Green Bay
Feedback:  6   2