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Policy for Funding the Acquisition and Support of University Workstations
Policy for Funding the Acquisition and Support of University Workstations
All workstations will be purchased or leased through Information Services.
The IS Division maintains a central fund for the replacement of workstations for GPR based operations. The fund covers an optimal laptop computer with standard campus software installed. In general, category “a” represents individuals on a four year replacement cycle, and categories b-j are arranged in priority order for receiving five-year-old computers:
a) GPR funded permanent faculty, academic staff, and classified staff positions of 50 percent or more.
b) GPR funded permanent faculty, academic staff, and classified staff positions less than 50 percent that are housed in the same suite where the cumulative time worked is greater than 50 percent.
c) Temporary instructional staff (adjuncts, lecturers) 50 percent time or more.
d) Visiting faculty who are at the University for a semester or more.
e) Project Appointment or LTEs that are filling permanent positions of 50 percent or more
f) GPR funded graduate assistants and student employees less than 50 percent that are housed in the same suite where the cumulative time worked is greater than 50 percent.
g) Instructor workstations in general assignment classrooms
h) Generally scheduled conference rooms
i) Kiosks
j) Emeriti Office Suite – nine workstations
Workstations for non-GPR based operations, temporary staff and special departmental needs are funded by the department, as noted below:
a) All positions funded by non-GPR funds
b) Grant funded positions
c) Temporary instructional staff (adjuncts, lecturers) less than 50 percent time.
d) Project Appointment or Limited Term Employee positions
e) UW Extension
f) Departmental conference rooms
Additional charges for the following will be the responsibility of the department regardless of funding or employee type:
· Laptops – department pays the differential
· Larger and/or additional monitors
· Printers, scanners and other peripherals
· Additional cables
· Other customizations
***Approved by the Technology Council, March 20, 2000, Revised December 10, 2001, April 2, 2012
Summary Chart
|
Category |
Description |
Workstation Access |
Workstation/ Networking Cost |
User Support Fees |
|---|---|---|---|---|
|
Faculty, Academic, Classified Positions |
Permanent 50% time or more |
One standard workstation |
Central Fund |
No Charge |
|
Permanent less than 50% time |
Shared workstation in an office or suite |
Central Fund |
No Charge |
|
|
Temporary instructional staff 50% time or more |
One standard workstation |
Central Fund |
No Charge |
|
|
Visiting faculty for a semester or more |
One standard workstation |
Central Fund |
No Charge |
|
|
Project appointment or LTEs filling permanent position of 50% time or more |
One standard workstation |
Central Fund |
No Charge |
|
|
Emeriti Office Suite |
Shared workstation in an office or suite |
Central Fund |
No Charge |
|
|
All positions funded by non-GPR funds |
|
Department |
Annual Charge |
|
|
Grant funded positions |
|
Department |
No Charge |
|
|
Project Appointments and LTEs |
|
Department |
No Charge |
|
|
UW Extension |
|
Department Fund |
Annual Charge |
|
|
Students |
GPR funded Student employees |
Access to shared workstation in an office or suite |
Central Fund |
No Charge |
|
Non-GPR funded student employees |
|
Department Fund |
Annual Charge |
|
|
Graduate Assistants: |
Access to shared workstation in an office or suite |
Central Fund |
No Charge |
|
|
Rooms |
Instructor workstations in general assignment classrooms |
One standard workstation |
Central Fund |
No Charge |
|
Generally scheduled conference rooms |
One standard workstation |
Central Fund |
No Charge |
|
|
Departmental conference room |
|
Department Fund |
No Charge |
|
|
Other |
Kiosks |
One standard workstation |
Central Fund |
No Charge |