Topics Map > Reservations
Topics Map > GBIT Service Desk Services > Applications
EMS - Booking a Room
This document will describe how to book a room in EMS.
EMS - Viewing Reservations
1. If logging in with an SSO, use https://uwgb.emscloudservice.com/web/samlauth.aspx
If logging in with EMS credentials, use https://uwgb.emscloudservice.com/web/
2. Log in with your supplied credentials. Be sure to use your full email address. ***NOTE: If you do not have login credentials, contact Staci Baumann at firstname.lastname@example.org.***
3. Select "Book Now" next to the room you would like to book. All of your available rooms to book will be shown on the Home screen.
4. Provide the details for the highlighted fields below. ***NOTE: You may use either the "Let Me Search for a Room-Space" or "I Know What Room-Space I Want" fields, or you may leave the fields blank to return all results.***
5. Once the proper information is submitted, a list of rooms will appear to the right. Select the following symbol to book the desired room:
6. Provide the information requested in the window below and Select "Add Room-Space" to confirm.
7. Once the required information is provided, the selected room will appear under the "Selected Rooms-Spaces." Select Next Step to be brought to the "Services" screen. If you choose, you may leave the fields blank.
8. Select "Next Step" from the "Services" screen to be brought to the "Reservation Details" screen.
9. Use the fields provided to enter the information below. ***NOTE: If desired, the first contact can be whomever is creating the reservation; be sure to include the person requesting the reservation as the second contact using the "temporary contact."***
10. Select "Create Reservation." The next screen will show "Reservation Created."
***NOTE: Below you will find commonly asked questions on how to use the room scheduler.***
Want to Schedule a Room that you are Authorized to Reserve Online?
1. Select "My Account" on the green bar above, and then Log In. You will be asked for your full email address and password.
2. Once logged in, you can now reserve a room if you are authorized to book the room. To do this, go to reservations on the green bar, and then click on Room Request. You need to answer all the red* items.
Want to Browse Events?
Select the "Browse" on the bar above and then Select "Browse Events"; select the date and building, and then all the events will show up if they are public events. This will show you what is happening in each building.
Want to Browse a Building or Area?
Select the "Browse" on the bar above, and then Select "Browse Building or Area" button. Select the Building you want to look at and scroll down the reservation book to find the room you are interested in. Select the room name to find out the room capacity, special features, equipment in the room, etc. Most rooms have pictures and if you select on the picture, you will enlarge it.
Want to Browse the Reservation Book?
Select "Browse" on the bar above and then Select "Browse Reservation Book", add the building and date that you want to look at. The screen will show you a reservation book of each room in the building that you selected. You can see most events listed. If an event is listed as private, that means it is a class, or a private function, not open to the public. Most people use this to check if a room is open for planning an event or maintenance reasons. If you want the room. you need to contact a scheduler to book it, unless you are authorized to book the room online.
University Reservations: 465-2462 Weidner Center: 465-2726 Kress Center: 465-2064
Want to Locate a Group ?
Select "Browse" on the bar above, and then "Locate Group." Type in the beginning letter of the alphabet of the group, and a list of groups in our data base will show up beginning with that letter, for today's date only. Select the group that you are looking for, and then press the locate button. A list will show up if they are here.
You can also obtain more information about the University Union, Kress Center and Weidner and get to the new Campus Master Calendar, by clicking on the Links key above, located on the green bar.