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UWGB Document Storage Best Practices

This document outlines the best way to store documents using the campus-provided resources.

With UW Green Bay's Rollout of Office 365 and SharePoint we now have more choices than ever for places to store data. These guidelines will help you find what the option best fits your use case.

This chart outlines where file types can be saved.
 Type of data OneDrive   SharePoint  Department Share M: Drive  FSTOREA 
 Office Documents (.docx, .pptx, .xlsx, .pdf)  •  •  •  •  •
 Databases      •  •  
 Images  •  •  •  •  •
 Videos  •  •  •  •  •
 Applications and Web Code      •  •  

This chart outlines the average amount of storage each medium has (Note: Some M drive or Department Shares will have more than estimate):
 Storage Medium  Average Storage Quota  Speed  Method of Access
 OneDrive  1 TB  Dependent upon internet connection  Web Portal (Availability dependent upon Microsoft's website availability)
 SharePoint  ~50 GB  Dependent upon internet connection  Web Portal (Availability dependent upon Microsoft's website availability)
 Department Share  ~1 GB  Instant on campus (Ethernet) or dependent upon internet connection (VPN)  Campus Workstation
 M: Drive  ~4 GB (Staff) ~1 GB (Student)  Instant on campus (Ethernet) or dependent upon internet connection (VPN)  Campus Workstation
 FSTOREA  Department funded  Instant on campus (Ethernet) or dependent upon internet connection (VPN)  Campus Workstation

This chart outlines each services respective collaboration feature sets:
 Storage Medium  User Availability Real Time Collaboration (Edit along side others)  Duration of suggested use Document Recovery Window
 OneDrive  Campus account holders and general public with a Microsoft account  Yes  Short term (6 months or less) and long term (6 months or more)  Controlled by Microsoft (limited to recently trashed items in session)
 SharePoint  Campus account holders only   Yes  Long term (6 months or more) Controlled by Microsoft (limited to recently trashed items in session) 
 Department Share  Campus account holders only   No  Long term (6 months or more)  On demand: 2 weeks
 Full: 1 year via CIT
 M: Drive  Campus account holders only (restricted to M: drive owner only)  No  Long term (6 months or more)  On demand: 2 weeks
 Full: 1 year via CIT
 FSTOREA  Campus account holders only   No  Long term (6 months or more)  6 months via CIT




Keywords:office 365 document docs storage best practices, use sharepoint share point one drive onedrive m fpsa fpsb fstore   Doc ID:45708
Owner:Kim M.Group:UW Green Bay
Created:2014-12-17 15:59 CDTUpdated:2020-06-15 15:54 CDT
Sites:UW Green Bay
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