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UWGB Document Storage Best Practices

This document details the best way to store documents using the campus-provided resources.


Document Storage

With UW Green Bay's Rollout of Office 365 and SharePoint we now have more choices than ever for places to store data. These guidelines will help you find what the option best fits your use case.

Where File Types can be Saved
Type of Data OneDrive SharePoint Department Share M: Drive FSTOREA
Office Documents (.docx, .pptx, .xlsx, .pdf)
Databases
Images
Videos
Applications and Web Code

Average Amount of Storage
Storage Medium Average Storage Quota Speed Method of Access
OneDrive 1 TB Dependent upon internet connection Web Portal (Availability dependent upon Microsoft's website availability)
SharePoint ~50 GB Dependent upon internet connection Web Portal (Availability dependent upon Microsoft's website availability)
Department Share ~1 GB Instant on campus (Ethernet) or dependent upon internet connection (VPN) Campus Workstation
M: Drive ~4 GB (Staff) ~1 GB (Student) Instant on campus (Ethernet) or dependent upon internet connection (VPN) Campus Workstation
FSTOREA Department Funded Instant on campus (Ethernet) or dependent upon internet connection (VPN) Campus Workstation

Collaboration Feature Sets
Storage Medium User Availability Real-Time Collaboration Duration of Suggested Use Document Recovery Window
OnDrive Campus account holders and general public with a Microsoft account. Yes Short term (6 months or less) and long term (6 months or more) Controlled by Microsoft (limited to recently trashed items in session).
SharePoint Campus account holders only. Yes Long term (6 months or more) Controlled by Microsoft (limited to recently trashed items in session)
Department Share Campus account holders only. No Long term (6 months or more)

On demand: 2 weeks

Full: 1 year via CIT

M: Drive Campus account holders only (restricted to M: drive owner only). No Long term (6 months or more)

 On demand: 2 weeks

 Full: 1 year via CIT

FSTOREA Campus account holders only. No Long term (6 months or more) 6 months via CIT




Keywords:office, 365, document, docs, storage, best, practices, use, sharepoint, share, point, one, drive, onedrive, m, fpsa, fpsb, fstore   Doc ID:45708
Owner:Kris C.Group:UW Green Bay
Created:2014-12-17 14:59 CSTUpdated:2022-11-16 13:11 CST
Sites:UW Green Bay
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