Topics Map > IT Help Desk Services > Accounts > Email

Outlook - Sending a Meeting Request on Behalf of Someone Else

This document outlines how to send a meeting request on behalf of someone else.

Related KBs:

In order to send a meeting request on behalf of someone else, you first have to have that person give you delegate access.  

To give someone delegate access:
1. Open Outlook on the computer of the person who wishes to delegate their calendar. 
2. Select "File" from the Outlook menu.

Outlook delegate file

3. Select "Account Settings" and choose "Delegate Access."

4.Select "Add" and choose the person to whom the calendar will be delegated from the address book. Select "Add" again and choose "OK." 
Outlook delegate access

5. Accept the default permission settings in the Delegate Permissions dialog box. By default, the delegate can read, create, and modify calendar items.

To use your access to send a request:
1. Select "Open a Shared Calendar" and open the delegated calendar

2. Click "New Meeting" in the new group on the Home tab. Enter the meeting attendees, location, and start and end times as you would do on your own calendar.

3. Select "Send" once the meeting request is completed. You have just sent a calendar entry on another person's behalf.

Keywords:behalf meeting request outlook calendar delegate create access   Doc ID:67497
Owner:Kristin S.Group:UW Green Bay
Created:2016-10-04 15:23 CDTUpdated:2020-04-30 12:35 CDT
Sites:UW Green Bay
Feedback:  65   68