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VPN User Guide

General settings for faculty and staff using a UWGB laptop with VPN.

***Do not use on a personal laptop.  This is for UWGB laptops only.***

UWGB laptops running Windows 10 will have VPN enabled.  When VPN is installed, there are no local accounts that can be utilized -- users must login with campus credentials. When on campus and not on a wired connection, the computer will automatically connect to the UWGB domain when logged in with a faculty/staff account. 

Each user for a laptop must log on to the network while still on campus with either wired or wireless connection.  Failure to do this will result in not being able to log onto the laptop when you are off campus.


Establishing your account on the Laptop
Setup Network Printers
WiFi Connection
VPN Connection
Accessing Shares
Outlook
Installing new software - Using "Make Me Admin"
Changing your password
VPN Updates
Captive Portals (hotels, conference centers, hospitals)
Installing Programs


A) Establishing your account on the Laptop (each user must do this).

1. Turn on the laptop, and press Ctrl+Alt+Delete to get to the log in screen.
2. Enter your current campus username and password. 

B) Setup Network Printers (this step is optional) 

You must do this on campus if you want to use printers off campus. 
1. From the start menu type in: \\fpsd 
2. Find your printer, right-click and choose ‘connect’.

1connect.png

C) WiFi Connection

After logging in, ensure that you have a WiFi connection; if not, connect to one. If you are using a network WiFi with a log-in page (hotel, resort), see the section on Captive Portals.
If no WiFi is available, all data saved to this laptop will be saved locally and should be backed up. 

Look in the System Tray to verify your WiFi connection status:
2Wireless-1.png 
You’re connected to WiFi and the Internet.

2Wireless-2.png  
A wireless adapter is detected, networks in range, but you’re not connected to one.

2Wireless-3.png 
No WiFi networks found and not connected to WiFi.  Check airplane mode.
2Wireless-4.png 
Airplane mode is on and WiFi is turned off.  

1. After a new WiFi connection is established, you will see a window pop up that displays "Select a valid client certificate". Select the GB# of your laptop and press OK.


2. Next, sign in with your username and password.


3. Wait up to 1-minute, and then check that you're connected by looking at the following icon.


If the icon looks like the one above, you are connected to the UWGB network.
If the icon has a red X by it, then you are not connected.
If the icon is just a globe, then you are connected off campus.

Reconnecting to known WiFi networks will also automatically reconnect VPN.
 
NOTE: When you move from network to network (i.e. home to UWGB, home to hotel) you may need to re-establish this VPN connection. Just click on the VPN icon and then on the three lines in the corner.


Then click on "Settings".


It will then ask you to sign back into the VPN and will be connected. 
  
*If you don’t see the VPN icon – go to the Start Menu and type “Global Protect.”
7VPN.png
Best Recommended Practice: You must ensure that you either Log Off or Shut Down the laptop before you bring it from one network/location to the next. If you do not, your VPN may not connect properly, and you may lose work.

E) Accessing Share Drives

1. You can use your M: drive exactly like you do on campus. You can locate it using Windows Explorer and expanding “This PC”.
2. If you don’t see your M:\ drive, open File Explorer. Click on the icon in the Address bar and type the address for your m:\ drive: (for example: \\fpsa\s\smithj  \\fpsa\d\darwinj). Then drag the location on top of the Quick Access location to pin it.
3. Department shares can be added using the steps listed above in Step 2. 

8VPN.png

F) Outlook

1. If this is your primary computer you will probably want to use full-featured Outlook 2016. (Search for Outlook 2016 and step through the automated process.) 
2. If this laptop is a secondary machine, the most reliable way to use Outlook is to use Outlook OWA. 

G) Installing new software - Using "Make Me Admin"

To protect your laptop, we have disabled users as the "local administrator". You will not be able to install new software. If the need arises, use the "Make-Me-Admin" app located on the desktop. This app will allow you 15 minutes as a local administrator. 

Double click on the icon on your desktop that looks like this:
Make-Me-Admin shortcut

Click on "Grant Me Administrator Rights"

Grant

NOTE: In 15-minutes a screen will pop-up saying permissions are being removed. 

H) Changing your password

After you change your campus password, the VPN connection is unaware of this password change. Therefore, you must first log into the laptop with your old password. Once you've logged in with your old password, follow these steps to clear out the old password and install the new one: 

1. Expand the action bar, click on the VPN icon and then click the three lines on the top right.


2. Click on "Settings".


3. Click on "Sign out".

4. Click "OK" and then log in using your UWGB username and new password. 

I) VPN Updates

1. If you receive a pop-up displaying a message about a GlobalProtect Update, you must click Yes. If you do not, you will likely experience issues using the laptop. The update will install itself in the background, and you should wait a minute or two for it to complete before you begin to use the laptop.

J) Captive Portals (hotels, conference centers, hospitals)

1. If you are connected to a network that has a captive portal, such as a hotel, you must first connect to their network by connecting to it as you normally would with WiFi.
2. Once you are connected, you must then open an internet browser if one hasn't been opened for you. 
3. You then need to log into the web browser window, and after you have done this, your VPN will be able to connect.
4. Here's an example of a captive portal page in a browser window:
13VPN.png


1. You can install most programs used at UWGB by searching "Software Center” in the bottom right hand corner of your screen.
14VPN.png
 
If the program you need is not in Software Center you will need to call the help desk at (920) 465-2309 or email them at helpdesk@uwgb.edu. 




Keywords:VPN laptop   Doc ID:81430
Owner:Katelyn V.Group:UW Green Bay
Created:2018-04-05 10:50 CDTUpdated:2020-03-23 14:25 CDT
Sites:UW Green Bay
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