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Outlook - Configuring Out of Office Replies

This article will show how to configure automatic out of office replies in Outlook 2016 for Windows.

Related KBs:
Outlook - Adding Room Calendars 
Outlook - Forward an Email as an Attachment 
Outlook - Sharing Your Calendar 

1. Select the "File" tab on the ribbon.

2. Select the Automatic Replies button located about a third of the way down the page.
Auto Replies

3. Select the Send Automatic Replies radio button by clicking on it. If desired, you can tick the "Only send during this time range” checkbox and choose a range of times during which you'd like automatic replies to be sent.
Auto Replies Button

4. In the text box under the "Inside my Organization" tab, type the message you'd like people with UWGB email addresses to receive.

5. When finished, select the Outside my Organization tab. If you’d like a different message to go to people outside of UWGB, you can type it into the text box here. Otherwise, you can copy and paste in the message you wrote under “Inside my Organization”.

6. Finally, we strongly recommend doing one of the following:
  • Select the "My Contacts only" radio button to ensure that automatic replies are only sent to people outside of the university if they're on your contacts list. If you go this route, don't forget to add non-UWGB addresses that you'd like to receive automatic replies to your contacts list after you're done.

  • Alternatively, you can un-tick the "Auto-reply to people outside my organization" checkbox to disable automatic replies to external addresses altogether.

Scammers and hackers would love to know when you won’t be at work. For instance, they might try to trick others into giving them sensitive information by pretending they've been working with you, they need information, and it can’t wait for your return. Sending emails to potential targets and watching for out of office replies is a favorite tactic of social engineering hackers. Making sure that only people you know receive automatic replies will help stop any such would-be impostors in their tracks.

Keywords:out of office ooo automatic reply automatic replies auto-reply autoreply outlook reply email mail   Doc ID:84308
Owner:Kim M.Group:UW Green Bay
Created:2018-07-26 15:10 CDTUpdated:2020-07-20 15:13 CDT
Sites:UW Green Bay
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