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OneDrive - UWGB User Guide

This document outlines the uses of OneDrive and provides a few "getting started" tips.

Related KBs:
UWGB Document Storage Best PracticesUWGB Document Storage Best Practices 
Syncing OneDrive

To login
To upload files or folders to OneDrive
Save a file to OneDrive
Create a document from OneDrive UWGB
Create and save a document from an Office desktop application
Sharing a file in OneDrive

OneDrive UWGB is a cloud-based storage platform; it is UWGB's version of OneDrive for Business.  OneDrive UWGB is different from OneDrive Personal, which is intended for personal storage separate from your workplace. OneDrive UWGB is also different from your SharePoint team site, which is intended for storing team (i.e. departmental) or project-related documents.

All students and faculty/staff are allotted 1 TB of storage in OneDrive UWGB. Documents and folders can be shared with other UWGB students or faculty/staff; they can also be accessed on-the-go through the OneDrive app, downloadable from Google Play and the App Store.

For more OneDrive training, check out LinkedIn Learning or use this training from Microsoft's website.

To login:

1. To use One Drive UWGB, login to the Office 365 Portal by going to
2. You will then be prompted with a Microsoft sign-In box. Enter your full UWGB email address.

3. You will be redirected to the UWGB login screen where your email address should be filled in the box. Enter your password. 

To upload files or folders to OneDrive:

You can store over 300 types of files on OneDrive.  

With Microsoft Edge or Google Chrome:
1. Select Upload > Files or Upload > Folder.

Screenshot showing Upload selected
2. Select the files or folder you want to upload.
With other browsers:
Select Upload, select the files you want to upload, and select Open.
If you don't see Upload > Folder, create a folder, and then upload the files to that folder.

Save a file to OneDrive:

1. From within the Office application you're using, select File > Save As > OneDrive - UWGB.
Screenshot of the locations list on the Save As page of a Word document.

2. Select Enter file name here and type a name.
3. If you want to save to another folder, select Browse, and select the folder you want.
4. Select Save.

Create a document from OneDrive UWGB: 

1. Select New, and then choose the type of document you want to create.
Screenshot of selecting the New menu to create a new document in OneDrive for Business

Create and save a document from an Office desktop application:

1. Create your document using File > New.  When you're ready to save, click File > Save As > OneDrive UWGB.

2. Give the file a name and click Save.

Sharing a File in OneDrive:

1. Pick the file or folder you want to share. You may pick multiple items and share them together.
2. Select Share.
Screenshot of selecting a file and clicking the Share command

3. Select one of the following options:
Select one of the following options

People in UWGB with the link: gives anyone in our organization who has the link access to the file or folder.
People with existing access: can be used by people who already have access to the document or folder. Use this if you want to send a link to someone who can already access the document.
Specific people: gives access only to the people you specify; these people must be in our organization.  The people you specify will receive an email welcoming them to your shared document.
To only allow others to view your files, be sure to leave Allow editing unchecked.

Note: When sharing, it is best for the original owner to share documents with others. Things go awry when a document shared with another is being shared by the recipient.

Keywords:onedrive for business microsoft office 365   Doc ID:91061
Owner:Caden W.Group:UW Green Bay
Created:2019-04-16 08:50 CDTUpdated:2020-10-16 14:37 CDT
Sites:UW Green Bay
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