Related KBs
Microsoft Teams - Scheduling a Teams Meeting
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Microsoft Teams - Joining a Teams Meeting on the Web
Microsoft Teams - Joining a Teams Meeting With the Teams Desktop Application
Microsoft Teams - Teams Meeting Controls

Teams Homepage Diagram
Signing In
Starting a Chat
Starting a Meeting
Joining a Meeting
Scheduling a Meeting
Making Video and Audio Calls
Managing Notifications

Teams Homepage Diagram

Signing In

1. Enter your full UWGB credentials and select "Sign In."

2. Validate with Duo. 

Starting a Chat

Starting a One-on-One Chat

1. Selected the New chat icon.

2. Enter in the person’s name, compose your message in the box at the bottom of the chat. 

        1. To open your formatting options, select "Format" beneath the box where you type your message.

        2. When you're ready, select "Send." This starts the chat.

Starting a Group Chat

1. Start the chat the same way you start a one-on-one chat.

2. Select the down arrow to the far right of the To field and type a name for the chat in the Group name field.

3. Type the names of the people you’d like to add in the To field.

To start a meeting, do one of the following:

1. Choose one of the following.

        1. Select the video camera icon in a new conversation.

        2. Select the video camera icon an existing conversation to keep all that conversation’s context.

2. Then, in your video preview, enter a name for the meeting and select "Meet now."

Select the names of the team members you want to invite to the meeting.  You can also type a phone number for those outside your organization.

Joining a Meeting

Join from Calendar

1. In Teams:

        1. Select "Calendar" on the left side of the app to see your meetings.

        2. Locate the meeting you want, and then select "Join."

2. Teams will open a page where you can preview your video and configure audio and video settings.  When you are ready to enter the meeting, select the "Join now" button in the video preview window.

***NOTE: If someone else starts the meeting, you'll get a notification you can use to join.***

Join from Chat

If the meeting has already begun, it appears in your recent chat list. Select the meeting in your chat list and then select "Join" at the top of the chat.

Scheduling a Meeting

There are two ways to schedule a meeting within Teams:

Select the Schedule a meeting icon in a chat to book a meeting with the people in the chat.

Or:

        1. Navigate to Calendar on the left side of the app.

        2. Select "New meeting" in the top right corner.

Fill out the Date, Time, Attendees, and Title of the meeting and select "Save." This will close the scheduling form and send an invite to everyone's Outlook inbox.

Invite People Outside your Organization

Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them.

1. Navigate to where it says Add required attendees.

***NOTE: If anyone is an optional attendee, select Optional instead.

2. Type the person's full email address.

3. Select "Invite."

They'll receive an email with a link to the meeting.

Stop Email Notifications

Now you can set the type of notifications you want for each type of activity on Teams. If you don't want any emails, make sure all activity types are set otherwise.

1. In the Notifications settings, select the dropdown menu next to Missed activity emails and set the notifications to "Off."