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Microsoft Office Word tips
This document contains tips on how to fix problems with MS Word that we have discovered here on campus
Margins outside printable area
For whatever reason (usually an issue between Microsoft and HP not playing well together) users will get the following message when trying to print: “Margins outside printable area…” --- and it just won’t go away… there are a number to tweaks you can try…Page border settings, margin settings…but most often those just don’t fix the problem… http://support.microsoft.com/kb/919602
Easiest fix is to have the user save the document as PDF – then print.
NOTE: most of the time you can just click “ok” and it will print just fine… but this is not acceptable when someone has done a huge mail merge…they would have to click “ok” for each page of the document.
Mail Merge instructions
Inserting a Header on the first page only
To create a header on just the first page of the document go to the view menu - header and footer. A small window will open up. In the center of the window you will see a button that looks like an open book, if you place your pointer over it the words ‘page setup’ will appear. Click on this button. The next window, which opens, will be the page setup window containing the options for the header.
In the section labeled ‘Header and footers’ click on the check box stating ‘Different first page’, then click ‘OK’ After this is completed you can type the information you need to into the header, and click ‘OK’ on the header menu which should be open.
How to Print a Range of Pages in a Merged Document
When doing a mail merge in Microsoft Word, it defines each new item as a section break instead of a page break. When printing any document with section breaks, you must specify what sections you would like to print as opposed to what pages.
For example: If you have a merged document consisting of 24 envelopes, but you only want to print out envelopes 2-7 and 9, specify pages as s2-s7,s9
Note: If you have a document with section breaks where each section is more than one page long, you can also specify exactly what pages you would like to print from that section. If you wanted to print out pages 2-7 and 9 of section 2, it would be formatted like this: p2s2-p7s2,p9s2.
Microsoft Word Tracked changes on a MAC
Tracked changes show up differently - depending on the VIEW.
If you are in "Final Showing Markup", you'll see balloons for deletions and comments.
In "Original Showing Markup", the balloons will show additions and comments.