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This document contains links to listserv documentation

Listserv Information and Request Form

List Serv how to document  click here

Please fill out and submit the following applications to the CIT offices to have your listserv or distribution list created. The setup for these items takes approximately one working day.

Computing and Information Technology provides user groups and organizations the ability to create electronic mail (e-mail), listserv and distribution lists to facilitate communication. A distribution list is essentially an e-mail address that is used to post messages to multiple persons. For a distribution list, the list master (i.e., the manager of the list) must maintain the list from within Outlook. Therefore, the membership of the list is controlled by a single person. A distribution list can also be set as closed so that only members of the list can post messages to the list.

A listserv is similar to a distribution list, except that any person may join or leave the listserv as desired. For a listserv, you can set up a welcome message that is sent to any user who joins the listserv (see sample below).  Listservs must be used whenever a list contains off-campus e-mail addresses.

Distribution lists and listservs may be set up as open, closed, or restricted. An open list allows anyone to post to the list, including those who are not subscribed. A closed list is one where only members of the list may post to the list. A restricted list is a list where only designated individuals on the list may post to the list.

Max attachment size for a listserv is 10MB. Emails to the listserv are sent using Outlook  and will have an address similar to or  The interface at ( is used for adding / removing members.

If you are uncertain as to whether your needs would be better served by a distribution list or listserv, please contact the CIT Help Desk ( at extension 2309 for assistance.

Sample Welcome Text

Dear List User,

Your subscription to this list has been accepted. Please save this message for future reference, especially if you are not familiar with LISTSERV. To send a message to all the people currently subscribed to the list, just send mail to:

This is known as the LIST address. You may leave the list at any time by sending the message: unsubscribe listname to: Please note that this command must NOT be sent to the list address but to the LISTSERV address. More information on LISTSERV commands can be found in the LISTSERV reference card, which you can retrieve by sending the command: help to the LISTSERV address.



Listserv link

Application form for a listserv

Listserv instructions

Keywords:Listserv   Doc ID:21020
Owner:Kevin B.Group:UW Green Bay
Created:2011-10-27 15:54 CDTUpdated:2017-12-20 14:54 CDT
Sites:UW Green Bay
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