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Student Technology Account

This document explains the student technology account.

All registered students at UW-Green Bay are given a campus network account that they use to access campus technology resources. Students retain their account for one year after the end of their last enrolled semester to facilitate job searching. Nursing and Extended Degree students retain their accounts for two years.

Student account usernames consist of the first four characters of their last name, their first and middle name initials, and the two-digit day of the month that they were born. For example, Mary Kay Jones’s birthday is May 4th, so her username would be jonemk04. (There are occasional exceptions to this syntax.)

A student’s full Internet email address is (i.e.

Students will use their network account for the following.

  • Log into the Peoplesoft Student Information System, which is used by students to register for classes, add or drop classes, view class schedules, assess degree progress, view grades, print transcripts, and access other academic, personal, and financial information. The SIS system is entirely web-based.
  • Log into campus Windows and Macintosh computers.
  • Log into Desire2Learn (D2L), our campus course management software. Students enrolled in Web-based or Web-enhanced courses will have D2L accounts.
  • Access various Library resources and databases.

Account Parameters

Account Passwords

Users will be notified via email two weeks before their passwords are due to expire, with daily notifications thereafter. In addition, pop-up notifications will appear on campus Windows PC beginning two weeks prior to the password expiration date.


If you attempt to log into a campus Windows PCs and your password has expired, you will be prompted with a dialog box that will allow you to change your password. You must provide your old password to do this.

Students may use the password reset tool to change their password. Students on campus can also approach the IT Help Desk and present a picture ID to have their passwords reset. Students who are having difficulty changing their password should call the IT Help Desk at (920) 465-2309 between 8 a.m. and 4:30 p.m. Monday-Friday.

Student Network/Email Account Removal Policy

Once they graduate, students retain their account for one year after their last enrolled semester to facilitate job searching. (Nursing and Extended Degree students will retain their accounts for two years.) Student account purges occur in February and October.  Two weeks before their account removal is scheduled, students will receive a warning message that their account will be removed.  If the student needs to continue using their account to complete course related activities, they should have a faculty or staff member email the help desk to explain the reason for the account extension and the period of time that the account will be needed.   Before accounts are deleted, all files in the account are backed up and can be restored within one year if necessary.  Email files are not backed up and cannot be restored if a student requests that their account be reinstated.

Keywords:Technology account, account, username, password, quota, limits, storage, network   Doc ID:24061
Owner:Ron K.Group:UW Green Bay
Created:2012-04-27 11:26 CSTUpdated:2020-01-13 14:25 CST
Sites:UW Green Bay
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