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Student Technology Account

This document explains the student technology account.

All registered students at UW-Green Bay are given a campus network account that they use to access campus technology resources. Students retain their account for one year after the end of their last enrolled semester to facilitate job searching. Nursing and Extended Degree students retain their accounts for two years.

Student account usernames consist of the first four characters of their last name, their first and middle name initials, and the two-digit day of the month that they were born. For example, Mary Kay Jones’s birthday is May 4th, so her username would be jonemk04. (There are occasional exceptions to this syntax.)

The initial password is the first letter of the student’s last name (capitalized), followed by the # sign, followed by the 9-digit Campus ID number. Example:  J#123456789    (Note: For all accounts that were created prior to Sept. 15, 2007, the initial password was set as the 9-digit Campus ID number only.)

A student’s full Internet email address is username@uwgb.edu (i.e. jonemk04@uwgb.edu)

Students will use their network account for the following.

  • Log into the Peoplesoft Student Information System, which is used by students to register for classes, add or drop classes, view class schedules, assess degree progress, view grades, print transcripts, and access other academic, personal, and financial information. The SIS system is entirely web-based.
  • Log into campus Windows and Macintosh computers.
  • Log into Desire2Learn (D2L), our campus course management software. Students enrolled in Web-based or Web-enhanced courses will have D2L accounts.
  • Log into the GBShare file sharing and collaboration system.
  • Access various Library resources and databases.

Account Parameters

Account Passwords

The initial password for student accounts is the first letter of the last name (capitalized), followed by the # sign, followed by the 9-digit Campus ID number. Example:  J#123456789    (Note: For all accounts that were created prior to Sept. 15, 2007, the initial password was set as the 9-digit Campus ID number only.). As of April 1, 2011, passwords must conform to the following minimum password standards:

Passwords must:

  • be a minimum of ten (10) characters in length.
  • be memorized; if a password is written down it must be stored securely.
  • contain at least one (1) character from three (3) of the following categories:
    • Uppercase letter (A-Z)
    • Lowercase letter (a-z)
    • Digit (0-9)
    • Printable special characters (~`!@#$%^&*()+=_-{}[]\|:;”’?<>,.)
  • be private and not shared with anyone.
  • not contain your proper name or username.
  • be changed at least every six months.
  • not be reused for at least 10 password changes.

Users will be notified via email two weeks before their passwords are due to expire, with daily notifications thereafter. In addition, pop-up notifications will appear on campus Windows PC beginning two weeks prior to the password expiration date.

Additional Password Information:
Instructions for Changing your Campus Password | Managing Your Campus Password

 

If you attempt to log into a campus Windows PCs and your password has expired, you will be prompted with a dialog box that will allow you to change your password. You must provide your old password to do this.

Students may use the Online Password Reset web page to change their password. You must provide your 9-digit Campus ID, the last four digits of your Social Security number, and your birthdate. Students on campus can also approach the General Access lab consultants and present a picture ID to have their passwords reset. Students who are having difficulty changing their password should call the IT Help Desk at (920) 465-2309 between 8 a.m. and 4:30 p.m. Monday-Friday.

Student Network/Email Account Removal Policy

Once they graduate, students retain their account for one year after their last enrolled semester to facilitate job searching. (Nursing and Extended Degree students will retain their accounts for two years.) Student account purges occur in February and October.  Two weeks before their account removal is scheduled, students will receive a warning message that their account will be removed.  If the student needs to continue using their account to complete course related activities, they should have a faculty or staff member email the help desk to explain the reason for the account extension and the period of time that the account will be needed.   Before accounts are deleted, all files in the account are backed up and can be restored within one year if necessary.  Email files are not backed up and cannot be restored if a student requests that their account be reinstated.




Keywords: Technology account, account, username, password, quota, limits, storage, network   Doc ID: 24061
Owner: Kevin B.Group: UW Green Bay
Created: 2012-04-27 12:26 CDTUpdated: 2013-07-03 07:55 CDT
Sites: UW Green Bay