Copy/Import Material from One Course into Another in D2L (Ex: New Semester)

This document describes how to import content from one course to another in D2L.

The course copy process

  1. Enter the course which will receive the files and select Edit Course
  2. Select "Import/Export/Copy Components"
    importexport
  3. Select "Copy Components from Another Org Unit" as well as "Include protected resources." Then click "Search for Offering"
    searchfor
  4. Search for the course you would like to copy components FROM. The easiest way to search for your course is by course number (Ex: 303) or semester code. Here are some example semester codes: 1172 (Spring 2017), 1171 (2017 January Term), 1169 (Fall 2016), 1166 (Summer 2016).
    Alternatively, leave the search field blank and click the search button to display all courses available to you.
    You can also click "Show Search Options" to restrict your search by dates.
    search
  5. Select the bubble next to the course from which you would like to import material. Press "Add Selected" then follow steps 7+ below depending on what you would like to copy.

To then copy all but selected news and groups (recommended):

  1. Click Select Components
  2. Click the box next to ‘Select All Components’ then UN-check the box next to Groups. Choose the option under News to ‘Select individual items to copy.’
  3. Click Continue.
  4. Check the box next to each of the News Items you actually need for the new offering of the course (usually only a welcome message or other introductory information).
  5. Click Continue
  6. Click Finish
  7. Wait for the blue ‘barber pole’ loading bar to finish and be replaced with a green checkmark. Then click “view content

To instead copy all course components (not recommended for courses with multiple news items, discussion groups, certain release conditions, intelligent agents, and/or other components):

  1. Click "Copy All Components"
  2. Wait for the blue ‘barber pole’ loading bar to finish and be replaced with a green checkmark. Then click “view content

**If you import the wrong course materials and activities into a course shell, you'll have to delete everything you've just imported. 

To quickly delete things from  the content tool use the delete all modules button:

Content >> Click on Table of Contents >> Then use the actions arrow to "Delete All Modules"
screenshot of the delete all modules button

For each tool (Discussions, Dropboxes, Grades) make sure to delete those items as well. 

Need materials from another instructor?

If you need materials from another instructor's course, ask the previous instructor to email the Help Desk (helpdesk@uwgb.edu) granting permission for you to access the course, and specify the level of access (instructor, TA, student, etc.). If the previous instructor is no longer at the institution, the department chair may grant access, and specify the course role via email.

A few considerations

Be sure to check that your materials (content, news, grades, discussions, dropboxes, etc.) have all copied. If not, you must DELETE what DID copy before attempting another transfer or these items may be duplicated.

Double-check that if content does not appear that you are not switched into student preview mode--some content will be hidden to students.

Instructor level permissions are sufficient to use this tool.

If you have copied over a course without groups (recommended), you will need to create new groups and update group dropboxes, discussions, and other items so that students can access them.

D2L TOOL

TO CHECK:

NOTES:

SEMESTER/VERSION

Verify semester is the correct one to copy from.

i.e. if it is a summer course dates will be easier to adjust if pulling from another summer course. Fall: Fall, Spring: Spring.

HOME PAGE

Automatically copies from the semester/version you are copying from

 

WIDGETS

Make sure widgets are still accurate: RSS feeds working? Twitter feed pulling from correct #hashtag? Etc.

 

NEWS ITEMS

Adjust dates to release later, or delete old news items.

Make sure you’re actually deleting the news posts rather than just dismissing it with the small (x) in the upper right-hand corner.

CONTENT

  • Adjust dates to reflect new semester if applicable
  • Check external links to verify they’re still live
  • Check content for links that may have moved/404 errors
  • Check embedded Media

If you only selected certain content modules be sure to check the box: “Include associated files”

DROPBOX

  • Adjust dates to reflect new semester if applicable
  • Verify Turnitin Integration
  • Check to see if it’s tied to a grade item

You may have to enable Turnitin with 10.6 integration and agree to EULA statement.

DISCUSSIONS

  • Adjust dates
  • Adjust group restrictions
  • Adjust visibility
  • Check to see if it is tied to a grade item. Verify instructor knows about 1-1 grade item relationship.

Only copy forums if using group restrictions. It is easier to rebuild the groups every semester rather than retroactively tie them to the topic.

GROUPS

  • Verify auto enrollment for groups that require it
  • Verify that the groups in use are correct: # of groups, or groups of #.

Do not copy groups for group restricted topics.

QUIZZES

  • Check question library
  • Review quiz settings
  • Adjust dates
  • Is it tied to a grade item?

If adjusting questions from the question library, be sure to also change them in the quiz as well. The quiz pulls from the question library—but makes a copy of the question.

GRADES

  • Do you need to adjust weights, categories, or schemes?
  • Points/weights match syllabus
  • Auto-export/tied grade items are adjusted.

Go through Setup Wizard if adjusting multiple things: i.e. keeping final calculated grade up to date, final calculated or final adjusted grade released at the end of the semester, points versus weighted gradebook?

ONLINE ROOMS

  • Adjust dates
  • Check visibility

 

OTHER:

  • Publisher Integration links
  • Custom links in Navigation Bar
  • Student resources links

 




Keywords:D2L, import, course, content, items, material, class, copying, transfer, instructor, copy, new, semester, into, shell, export   Doc ID:39554
Owner:Luke K.Group:UW Green Bay
Created:2014-04-25 11:15 CDTUpdated:2017-08-29 13:11 CDT
Sites:UW Green Bay
Feedback:  5   0