Topics Map > GBIT Service Desk Services > Accounts > Email
Outlook - Sending a Meeting Request on Behalf of Someone Else
Related KBs
Outlook - Adding Room Calendars
Outlook - Sharing Your Calendar
Outlook - Configuring Out of Office Replies
Outlook - Creating a Calendar Invite
Outlook - FindTime Add-In
To Give Someone Delegate Access
To Use Your Access to Send a Request
To Give Someone Delegate Access
***NOTE: In order to send a meeting request on behalf of someone else, you first have to have that person give you delegate access.***
1. Navigate to Outlook on the computer of the person who wishes to delegate their calendar.
2. Select "File" from the Outlook Menu.
3. While in the File tab:
1. Select "Account Settings."
2. Select "Delegate Access."
4.Select "Add."
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5. Next:
1. Choose the person to whom the calendar will be delegated from the address book.
2. Select "Add."
3. Select "OK."
6. Accept the default permission settings in the Delegate Permissions dialog box. By default, the delegate can read, create, and modify calendar items.
To Use Your Access to Send a Request
1. Select "Open a Shared Calendar" and open the delegated calendar.
2. Select "New Meeting" in the new group on the Home tab. Enter the meeting attendees, location, and start and end times as you would do on your own calendar.
3. Select "Send" once the meeting request is completed. You have just sent a calendar entry on another person's behalf.