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Microsoft Teams - Joining a Teams Meeting With the Teams Desktop Application

Instructions on how to join a Microsoft Teams Meeting from within the Microsoft Teams desktop application. Teams Meetings are online meetings complete with audio, video, text chat, application and screen sharing, and more.

Related KBs:
Microsoft Teams - User Guide
Microsoft Teams - Joining a Teams Meeting on the Web
Microsoft Teams - Teams Meeting Controls
Microsoft Teams - Scheduling a Teams Meeting


This guide details the recommended procedure for joining a Teams Meeting from within the Microsoft Teams application. If you do not have the Microsoft Teams application installed on your computer and need to join a Teams meeting, you can join on the web using the Microsoft Edge or Google Chrome web browsers. Please see Microsoft Teams - Joining a Teams Meeting on the Web.

Follow these steps to join a Teams Meeting from the Microsoft Teams application:

  1. Open the Microsoft Teams application. You can find the application by searching for Teams in the Windows 10 search bar.

  2. If prompted to log in, enter your UWGB email address and password in the login fields. Authenticate with Duo when prompted using the smart phone app or physical token.

  3. Once you are logged in to the Teams application, click the Calendar button in the left-hand navigation pane.

  4. Within your calendar in the Teams application, find the meeting you want to join. If the meeting is in progress or about to begin, you can click the Join button that appears within the meeting’s block on the calendar and skip ahead to Step 6. If you do not see the Join button within the meeting’s block on the calendar, click on the meeting to open its Details page.

    Image of Microsoft Teams calendar page with an upcoming meeting showing the Join button
    Image of Microsoft Teams calendar page with an upcoming meeting showing the Join button
  5. Within the meeting’s Details page, click the Join button in the top-right of the Teams window.

    Image of the join button within the a meeting details page in the Microsoft Teams application
    Image of the join button within the a meeting details page in the Microsoft Teams application
  6. After clicking the Join button, Teams opens up a page where you can configure your audio and video settings and preview your video before joining the meeting. To enter the meeting, click the Join now button located inside of the video preview window. Before joining you may optionally configure the following settings:

    • Press the slider buttons in the bottom of the video preview to set whether you will enter the meeting with your camera on or off and your microphone on or muted.
    • Located between the slider buttons for video and auido is a slider button that can be turned on to add background effects to your video. You choose to blur your background or replace it with an image in the Background settings panel that opens up after switching the slider on.
    • Press the Settings cog button in the bottom-right of the video preview to open up a Device settings panel where you can select which audio and video devices to use in the meeting. Use the drop-down menus under Speaker, Microphone, and Camera to choose between the devices connected to your computer.
    • The buttons under “Other join options” should be ignored in almost all instances of Teams Meetings at UWGB. Please note that the Phone audio feature is not supported with UWGB’s Teams service and will be grayed out.
    Image of the video preview and audio and video settings page in Teams
    Image of the video preview and audio and video settings page in Teams
    Image of the Device settings panel
    Image of the Device settings panel
  7. Once you have entered the meeting, you can use buttons in the Meeting controls panel in the bottom-center of the meeting video to turn on/off your microphone and camera, share your screen, open the conversation (text chat), and access other meeting features. Please see Microsoft Teams - Teams Meeting Controls for more information.

    Image of the Meeting controls panel in Teams
    Image of the Meeting controls panel in Teams




Keywords:Meetings Videoconferencing Video Conferencing Conference Webconferencing Webconference Call Chat Join Skype For Business Lync Remote   Doc ID:99828
Owner:Scott B.Group:UW Green Bay
Created:2020-03-31 16:27 CDTUpdated:2020-04-17 11:53 CDT
Sites:UW Green Bay
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